North Shore Cyclists Bylaws
As amended June 2009.
- Name, Purpose, Location, Seal and Fiscal Year
- Meetings of the Members
- Board of Directors
- Execution of Papers
- Personal Liability
Section 1. Name, Purpose, Location, Seal and Fiscal Year:
1.1 The name and purposes of the corporation shall be as set forth in the Articles of Organization.
1.2 The principal office of the corporation shall be in the Commonwealth of Massachusetts and shall initially be located at the place set forth in the Articles of Organization. The Directors may change the location effective upon filing a certificate with the Secretary of State.
1.3 The Directors may adopt and alter the seal of the corporation.
1.4 The fiscal year of the corporation shall, unless otherwise decided by the Directors, end on the 31st day of December each year.
Section 2. Members
2.1 Membership is open to all persons who have an interest in the recreation, sport, and comradeship of non motor bicycling generally in the North Shore area.
2.2 Membership becomes effective upon receipt of an application form and payment of dues.
2.3 Those under legal age need a parent’s or legal guardian’s signature on an application form.
2.4 Annual dues shall be paid by renewing members no later than May 1st of each year. A new member is anyone who submits an application form to become a member and pays dues between September 1st and May 1st. A new member will not be considered a renewing member on the May 1st following their submission of an application and initial payment of dues.
2.5 Renewing members who have not paid their dues within 30 days from the date payment is due, shall be dropped from the mailing list, suspended of the right to vote and hold office.
2.6 Any changes to existing amounts of dues and categories of membership will be recommended by the Board of Directors to the members and shall be voted upon by members present at the annual meeting or other specially called meeting.
2.7 The corporation shall not discriminate on account of race, color, religion, sex, sexual preference, or national origin.
2.8 Each member shall have one vote. There shall be no nonvoting class of members. Members may not vote by proxy or absentee ballot. Except as otherwise provided bylaw, the Articles of Organization or these bylaws, all decisions subject to a vote shall be decided by a majority vote of the members present at any annual meeting or other specially called meeting of the members. The president or other officer presiding over the annual meeting or other specially called meeting shall cast a ballot but the ballot will only be counted in the event of a tie vote.
2.9 The affairs of the corporation shall be directed, managed and controlled by the Board of Directors except for those powers which are expressly reserved to the members by law, the Articles of Organization, or these bylaws.
Section 3. Meetings of the Members
3.1 The annual meeting of the members shall take place in the last week of October. Notice of the time and location of the annual meeting shall be given by postcard which shall be mailed to the membership postmarked no later than the last week of September preceding the month of the meeting, by e-mail sent at least 30 days before the meeting, or any other means deemed appropriate by the Board.
3.3 A quorum for any meeting of the members shall be five members and two directors of the corporation.
3.5 A special meeting of the members may be called by agreement of 5% of the members. Notice of the time and location of the special meeting shall be given by the methods defined in section 3.1 at least two weeks prior to the date of the special meeting. The notice shall include the names of the members calling for the special meeting.
Section 4. Board of Directors
4.1 The Board of Directors shall include the President, Vice President, Treasurer, Secretary and Clerk. Each Director shall be a member.
4.2 The directors shall have and exercise as directors only those powers expressly and exclusively reserved to the Board of Directors by law, the Articles of Organization or these bylaws.
4.3 Regular meetings of the Directors may be held at such places and at such times as the Directors may determine.
4.4 Special meetings of the Directors may be held at any time or place when called by the President or at least three of the Directors.
4.5 At any meeting of the Directors a majority of the Directors then in office shall constitute a quorum.
Section 5. Officers
5.1 The officers of the corporation shall be the President, Vice President, Treasurer, Clerk and Secretary. A person may hold not more than 1 office at one time. Each officer shall serve until election of a successor.
5.2 The officers shall be elected annually by the members. The Board shall establish nomination procedures each year no later than September 1st. Any member can nominate another person, or can nominate him or herself. Any nomination must indicate the office they wish to hold. Votes will be taken at the Fall meeting. New officers assume office on January 1.
5.2.1 Any vacancy on the Board of Directors shall be filled by vote of a majority of directors then holding office. Directors so appointed shall hold office only until the next annual meeting at which a successor is elected.
5.3 The president shall preside at all meetings of the members and all meetings of the directors except as the members or directors may otherwise determine.
5.4 The vice president shall have such duties and powers as the members shall determine. The vice president shall have all the powers of the president during the absence of the president or in the event of his or her inability to act.
5.5 The treasurer shall be the chief financial officer and the chief accounting officer of the corporation and have such other duties and powers as the members shall determine.
5.6 The clerk shall be a resident of Massachusetts unless the corporation appoints a resident agent duly appointed for the purpose of service of process. The clerk shall be responsible for maintaining all corporate books and records of all proceedings of the members or directors, which book shall be open to inspection by any member. The clerk shall also maintain the original or attested copies of the Articles of Organization, bylaws, and names of all members and the address of each.
Section 6. Execution of Papers
6.1 Except as the members may generally or in particular cases authorize the execution thereof in some other manner, all deeds, leases, transfers, contracts, bonds, notes, checks, drafts and other obligations made, accepted, or endorsed by the corporation shall be signed by the President or Treasurer.
Section 7. Personal Liability
7.1 The members, Directors and officers of the corporation shall not be personally liable for any debt, liability, or obligation of the corporation. All persons, corporations, or other entities extending credit to, contracting with, or having any claim against the Corporation, may look only to the funds and property of the corporation for payment of any such contract or claim, or for the payment of any debt, damages, judgement, decree, or of any money that may otherwise become due or payable to them from the corporation.
Section 8. Amendments
8.1 These bylaws may be amended, altered, repealed, in whole or in part by a vote of 2/3 of the members present at any annual meeting or specially called meeting, provided that notification of the upcoming vote is communicated by the methods defined in section 3.1 preceding the date of the meeting.
Section 9. Severability
9.1 The provisions of these bylaws are severable, if any provision is declared unlawful for any reason